This website is operated by THE PROFESSIONAL PUBLISHERS ASSOCIATION LTD (PPA). The privacy of our users is extremely important to us and therefore we encourage all users to read this policy very carefully because it contains important information regarding:
THE PROFESSIONAL PUBLISHERS ASSOCIATION LTD (PPA) (‘we’, ‘us’, ‘our’) collect, use and are responsible for storing certain personal information about you (‘you’, ‘your’, ‘yours’).
Personal information is information which you can be identified from (and does not include any anonymised forms of information).
We may process the following types of personal information in relation to you:
E.g. personal and business contact details such as your name, email addresses, postal addresses, phone numbers; secure bank details such as card details.
This section describes how the above types of personal information are collected by us. Your personal information will be collected as follows:
We will sometimes obtain information via automated technology. This shall be by use of cookies and other similar technology. A cookie is a small text file which is placed onto your computer or electronic device when you access our website. Similar technologies include web beacons, action tags, local shared objects (‘flash cookies’) and single-pixel gifs. Such technologies can be used to track users’ actions and activities, and to store information about them. Usually this will be in order to monitor and obtain information regarding:
For example: details regarding browsing habits, information regarding location, information regarding language preferences.
On the first occasion that you use our site we will ask whether you consent to our use of cookies and/or other similar processing technologies. If you do not consent, such technologies will not be used. Thereafter you can opt-out of using cookies at any time or you can set your browser not to accept cookies. However, some of our website features may not function as a result.
For further information on our use of cookies and other similar technologies, please see our policy document as described below.
In the event that we need to obtain personal information in relation to you from any other source than those described above, we shall notify you of this.
In general, your personal information will generally be processed for the following purposes:
Our primary goal in collecting personal information from you is to (i) verify your identity, (ii) help us improve our products and services and develop and market new products and services, (iii) carry out transaction, activity or request made by you on the Site or as part of the Services, (iv) investigate or settle inquiries or disputes, (v) comply with any applicable law, court order, other judicial process, or the requirements of a regulator, (vi) enforce our agreements with you, (vii) protect the rights, property or safety of us or third parties, including other users of the Site, (viii) provide support and security for the Site and Services, and (ix) use as otherwise required or permitted by law.
We have described above that one of the general purposes for which your data shall be processed is for our marketing purposes.
We wish to make you aware that you have the right to object or to opt-out of any direct marketing by:
Unsubscribing using the link included on all marketing emails.
We have described above the purposes for which we may process your personal information. These purposes will at all times be justified by UK data protection law.
The lawful basis upon which we are able to process your personal data are:
(1) where we have your consent to use your data for a specific purpose;
(2) where it is necessary to enter into a legal contract with you or to perform obligations under a legal contract with you;
(3) where it is necessary to enable us to comply with a legal obligation;
(4) where it is necessary to ensure our own legitimate interests or the legitimate interests of a third party (provided that your own interests and rights do not override those interests). Wherever we rely upon this basis, details of the legitimate interests concerned shall be provided to you;
(5) where we need to protect your own vital interests (or the vital interests of another person); and/or
(6) where it is needed in the public interest (or where we are acting in our official functions), provided that the task or function has a clear basis in law.
In general, in order to meet the purposes we have described above, we will process your personal information where it is necessary to protect our legitimate interests, and legitimate interests of others but only where your own interests and rights do not override these interests. Those legitimate interests are:
To use your personal information in such a way to ensure that we provide the very best service we can to you.
We will only ever use your personal information to send you marketing directly where we have your explicit consent (which will be obtained in a format separately to this policy).
On any occasion where any of your personal information is shared with any third party, we shall only permit them to process such information for our required purposes, under our specific instruction, and not for their own purposes. We are required to enter into a formal legal agreement to enable such sharing to take place.
We may ask for your consent to share your information with third parties for marketing purposes. Any such third parties will be specifically identified by name at the time your consent is obtained.
We will not share your personal information with any third parties for marketing purposes without your explicit consent to this.
Your personal information will only be kept for the period of time which is necessary for us to fulfil the above purposes.
We envisage that your personal information shall be retained by us as follows:
A period of time which is relevant and legitimate for the purposes for processing.
After the period described above, your information shall be properly deleted or anonymised.
We will ensure the proper safety and security of your personal information and have measures in place to do so. We will also use technological and organisation measures to keep your information secure. These measures are as follows:
User account access is controlled by a unique username and password; all data is stores on secure servers; payment details are encrypted using SSL.
We have proper procedures in place to deal with any data security breach, which shall be reported and dealt with in accordance with data protection laws and regulations. You shall also be notified of any suspected data breach concerning your personal information.
We have described above the purposes and lawful bases for which we process your personal information. In order to meet those needs, we may transfer your personal information outside of the United Kingdom.
Your personal information may be transferred to:
West and Northern European countries with the EU.
The recipient country or countries listed above have been deemed by the United Kingdom to have adequate protection in place so that the security of your personal information can be maintained.
Our website is not intended for children (anybody under the age of 18). We do not intend to collect data from children.
Under the UK General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
(1) fair processing of information and transparency over how we use your use personal information;
(2) access to your personal information and to certain other supplementary information that this Privacy Statement is already designed to address;
(3) require us to correct any mistakes in your information which we hold;
(4) require the erasure of personal information concerning you in certain situations;
(5) receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit this information to a third party in certain situations;
(6) object at any time to processing of personal information concerning you for direct marketing;
(7) object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
(8) object in certain other situations to our continued processing of your personal information, or ask us to suspend the processing procedure in order for you confirm its assurance or our reasoning for processing it;
(9) object to processing our your personal information where we are doing so in reliance upon a legitimate interest of our own or of a third party and where you wish to raise to an objection to this particular ground;
(10) otherwise restrict our processing of your personal information in certain circumstances;
(11) claim compensation for damages caused by our breach of any data protection laws; and/or
(12) in any circumstance where we rely upon your consent for processing personal information, you may withdraw this consent at any time.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on your rights under the General Data Protection Regulations.
If you would like to exercise any of these rights please contact THE HEAD OF OPERATIONS in the following manner:
via email at info@ppa.co.uk.
If you would like this policy in another format (for example: audio, large print, braille) please contact us using the details below.
We hope that we can resolve any query or concern you raise about our use of your information.
The UK General Data Protection Regulation also gives you right to lodge a complaint with the supervisory authority. The supervisory authority in the United Kingdom is the Information Commissioner.
This privacy policy was published on 27th January 2023 and last updated on 23 January 2023.
We may change this privacy policy from time to time and will notify you of any changes by:
By banner on the Site homepage.
The relevant person to contact regarding your personal information is: THE HEAD OF OPERATIONS.
Any requests or questions regarding the use of your personal information should be made to the above named person using the following method:
via email at info@ppa.co.uk.
This policy provides key information to you regarding the processed of your information. For certain areas of our information processing, we have further comprehensive details contained in other documentation. This information can be located as follows:
Professional
Publishers
Association
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